Your time is your most important nonrenewable resource. If you don’t plan out your time well, you’ll be at a terrible disadvantage in producing the quantity and quality of work that you need to. Here are three simple but effective tips for managing your time well.
1. Use Time-Saving Technology
A technological tool that can help you plan out your time is an excellent time management strategy. You may find it helpful to not only plan out your schedule in advance but also take a few minutes at the end of the day to record how closely you followed what you planned. Learning how much time you tend to spend on each type of item will help you plan for it better going forward and make adjustments as necessary.
2. Assign Priority Smartly
Some busy people make the mistake of trying to tackle as much as possible at the start of the day. When you can get a lot done in a relatively short time frame, it can make you feel like you’re very productive. However, the drawback of this strategy is that it often entails frontloading your day with the easiest items on your agenda.
In reality, you should prioritize the most time-sensitive tasks that you need to accomplish. In addition, you need to ensure that you’re giving adequate attention to the most important items that you need to take care of. Even if a work task isn’t due immediately, you have to plan out your time in a way that enables you to give it the attention that it deserves.
3. Delegate Responsibilities
While it may be hard to let go of your ownership of certain tasks, you have to recognize when it’s in your best interests to delegate. Effective time management requires learning to differentiate between the tasks that you have to handle yourself and what you can assign to someone else. While you may want to handle everything yourself, you have to recognize your own limitations and parse your workload down to a manageable volume.
In choosing tasks to delegate, try to identify tasks that can be easily segmented from whatever larger project or purpose they serve. Also, try to choose tasks that involve minimal supervision or won’t raise too many questions from somebody who is orienting themselves to them. When you assign a task that you’re responsible for to colleagues, be sure that they understand exactly what they need to accomplish the task successfully.